Asset Manager’s Guide to UniClass

Managing large property and asset portfolios requires more than just storing data — it requires structure. Without a consistent framework, information becomes fragmented, systems fail to integrate, and decision-making suffers.

Enter UniClass, a unified classification system for the built environment that organises data comprehensively across an asset’s lifecycle.

Originally developed to support design and construction processes, UniClass is increasingly recognised for its potential in operational contexts. By standardising how asset data is structured, UniClass makes it easier for asset managers to align their systems, consolidate information, and make informed decisions.

What Is UniClass?

UniClass is a classification framework that structures information into a hierarchy of tables. These tables provide a consistent way to categorise everything from entire buildings to individual components, activities, and more. For asset managers, this means a single framework can be applied across multiple systems, enhancing integration and consistency.

Core Tables for Asset Management

1. Entity Table: Defines high-level assets such as buildings, infrastructure, or transport facilities.
2. Systems Table: Details functional systems within those entities, such as HVAC, electrical, or plumbing.
3. Products Table: Breaks down individual components within systems, like pumps, lights, or fittings.
4. Activities Table: Categorises maintenance activities, inspections, and operational workflows.

These tables ensure that every part of an asset — from large-scale systems to individual components — is consistently classified and traceable.

How UniClass Supports Asset Management

UniClass extends its utility beyond design and construction into operational phases, addressing critical challenges in asset management:

1. Standardising Asset Registers

UniClass provides a consistent classification structure for asset registers.

• Legacy data can be mapped to UniClass tables, consolidating fragmented information into a unified system.
• Clear classifications make it easier to track assets, identify trends, and align maintenance schedules.

2. Bridging Design and Operations

Data loss during handover is a common issue. UniClass minimises this by maintaining consistent classifications throughout the asset lifecycle:

• BIM models can be structured with UniClass codes during design, ensuring data remains relevant for operational use.
• Operational teams can easily reference design and construction data for maintenance or lifecycle planning.

3. Supporting Maintenance and Lifecycle Planning

Accurate asset classification enables:

• Predictive maintenance by highlighting critical systems and components.
• Lifecycle cost modelling by grouping similar assets for cost and performance analysis.

4. Enhancing Cross-System Integration

UniClass provides a universal language for asset data, reducing silos:

• Maintenance teams can link CMMS (Computerised Maintenance Management Systems) with document repositories using consistent classifications.
• Procurement teams can align supplier catalogues with UniClass, streamlining sourcing and replacement workflows.

What Makes UniClass Unique for Asset Management?

Unlike other classification systems, UniClass offers:

• Comprehensive Scope: Covers the entire built environment, from infrastructure to interior fittings.
• Flexibility: Supports a variety of use cases, from design and construction to operations and asset management.
• Global Relevance: Although developed in the UK, UniClass is applicable internationally, aligning with BIM standards and asset management practices worldwide.

Real-World Applications of UniClass in Asset Management

1. Infrastructure and Public Assets

Transport and infrastructure agencies use UniClass to manage large, complex portfolios. For example:

• Classifying bridges, roads, and transport hubs under the Entity Table.
• Using the Systems Table to track maintenance schedules for critical systems like lighting and drainage.

2. Government Buildings

Government agencies adopt UniClass to ensure consistency across their portfolios:

• Consolidating data from disparate systems into a unified asset register.
• Aligning maintenance schedules with broader sustainability and lifecycle goals.

3. Utilities and Energy Providers

Utility companies leverage UniClass to manage extensive asset networks:

• Classifying power generation systems and individual components like transformers.
• Streamlining procurement and replacement processes with consistent tagging.

Challenges in Applying UniClass to Asset Management

While UniClass offers significant advantages, its implementation in asset management isn’t without challenges:

• Legacy System Integration: Mapping existing asset records to UniClass can be resource-intensive, particularly for organisations with inconsistent data.
• Stakeholder Buy-In: Teams must be trained to use the framework effectively, and consistent application requires collaboration across departments.
• Operational Relevance: While UniClass was designed with construction in mind, its operational applications sometimes require adaptation to fit specific workflows.

Future Opportunities for UniClass in Asset Management

As asset management becomes more data-driven, UniClass is well-positioned to play a key role:

• Sustainability Reporting: With its granular classifications, UniClass makes it easier to track resource usage, carbon footprints, and other environmental metrics.
• Predictive Analytics: Consistent data enables advanced analytics for maintenance and lifecycle planning.
• Digital Twins: UniClass classifications can enhance the accuracy of digital twin models, bridging the gap between physical and virtual assets.

Is UniClass Right for Your Organisation?

UniClass is ideal for organisations managing large or complex asset portfolios, particularly those looking to improve data consistency and integration. Before adopting UniClass, consider:

• The state of your current asset data and whether it can be mapped to UniClass.
• The systems and platforms you currently use and their compatibility with UniClass.
• Your organisation’s long-term goals for lifecycle planning and operational efficiency.

How Kairos Can Help

At Kairos, we specialise in helping organisations adopt frameworks like UniClass for asset management. Our approach includes:

• Data Audits: Assessing and mapping your existing data to UniClass tables.
• Integration Support: Ensuring seamless alignment between UniClass and your operational systems.
• Training and Implementation: Equipping your teams with the tools and knowledge to maximise UniClass’s potential.

UniClass is more than just a classification system — it’s a framework for building consistency and clarity into your asset management processes. By aligning your data with UniClass, you can unlock new efficiencies and ensure your portfolio is managed effectively at every stage of its lifecycle.

Contact us to learn how we can help with asset data capture and asset management strategy.